Coordinator, Project Controls-Renovation Services
Job Description
Position Number:
120555Title:
CoordinatorFunctional Title:
Coordinator, Project Controls-Renovation ServicesCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.00Unit:
VPA-FM-P&C-Renovation Services ProjectsCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
This position will work under the general direction of the Senior Manager, Cost Controls & Reporting and will be responsible for the administration of work related to cost control functions for the Renovation Services unit as it relates to the procurement of design and construction services, and the monthly review and preparation of reporting for projects designated to be less than $1M. Primary responsibility will be preparing and processing requisitions and contract change order requests in e-Builder and the University’s financial systems (Kuali Financial System (KFS) and WorkDay) for all project services and equipment. Processing will be expedited to ensure timely responses and follow proper due diligence established by Procurement & Business Services (P&BS).
The Coordinator will maintain full knowledge of the procedural requirements for the preparation and delivery of the department’s monthly program briefing report. The Coordinator will be responsible for the delivery of ad-hoc reporting to project management staff using e-Builder report functionality and other system platforms. The Coordinator will interact with an array of internal and external customers on behalf of associate/assistant directors, compile project documents from e-Builder, summarize trends and facts of project data with tables and charts, and perform basic mathematical computations using MS excel spreadsheets.
The Coordinator will maintain full knowledge of the procedural requirements for the preparation and delivery of the department’s monthly program briefing report. The Coordinator will be responsible for the delivery of ad-hoc reporting to project management staff using e-Builder report functionality and other system platforms. The Coordinator will interact with an array of internal and external customers on behalf of associate/assistant directors, compile project documents from e-Builder, summarize trends and facts of project data with tables and charts, and perform basic mathematical computations using MS excel spreadsheets.
Benefits Summary
Top Benefits and Perks:Minimum Qualifications:
Education:
- Bachelor’s degree or equivalent experience required. [Equivalent experience, in which one has gained the knowledge, skills, and abilities required for full performance of the job duties, may be substituted for the educational requirement on a year-for-year basis with 30 college credits being equivalent to 1 year of experience.]
Experience:
- With degree, minimum of two (2) years of progressively responsible experience, which includes administrative/financial staff work with proficiencies in the use of Microsoft Office Suite. Without degree, minimum of four (4) years of experience.
Knowledge, Skills, and Abilities:
- Knowledge of methods and competency in techniques used in collecting, compiling, and organizing data and information.
- Competency in the use and navigation of web-based databases and software platforms.
- Competency with MS Excel and Word to present statistical material in a professional manner.
- Understanding of basic budgeting, cost accounting, and purchasing/procurement standards and practices.
- Ability to meet strict deadlines.
- Ability to perform basic analytical and cost reconciliation, progress measurement and cost forecasting.
- Ability to effectively communicate (in oral and written form) and to use a computer for email, correspondence, report and automated project management systems; and to handle sensitive materials with discretion and tact.
- Ability to function in a team oriented environment, taking on new tasks with enthusiasm and energy, working independently to handle multiple tasks and follow set priorities.
Preferences:
Preferences:
- Financial experience in a cost accounting environment.
- Bachelor’s degree in in Business Management, Finance, Accounting, Construction/Project Management or related field.
- Previous experience using database applications, pivot tables and macros to generate reports.
- Previous experience working in a higher education environment.
Additional Certifications:
Although driving a State Vehicle is not a requirement for this position, travel by foot or vehicle may be required from time to time for meetings, deliveries, etc. across campus. If driving a State vehicle, incumbent must possess a valid class C Driver’s license or equivalent with fewer than six points.
Additional Information:
For full and best consideration, please submit a cover letter, resume and list of three (3) professional references by May 28, 2024.
The hiring range for this position is $50,802-$63,503.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Facilities Management (FM) supports the University of Maryland in its mission of achieving excellence as the State’s primary center of research and graduate education and the institution of choice for undergraduate students of exceptional ability and promise. We are responsible for the physical campus – its academic, research and administrative spaces, the building infrastructure, and the surrounding landscape. Our workforce of about 800 employees brings a rich diversity of backgrounds, talents, and skills to the management of this complex environment. We serve the campus community twenty-four hours a day, seven days a week, 365 days per year.
Job Risks
Not Applicable to This PositionPhysical Demands
While position is not physically demanding, incumbent must be able to perform well under strict deadlines. Position may be mentally taxing, requiring incumbent to move rapidly and easily from one assignment to another. While this position is telework eligible, telework is subject to approval, up to two (2) times per week.
Posting Date:
05/03/2024Open Until Filled
YesBest Consideration Date
05/28/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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